As soon as the month's trial balance arrives, the management accounts are ready: actuals to date, the forecast for the rest of the year and the budget beside them, for one school or the whole group.
Management accounts. October's income and expenditure by month, actual then forecast, against the approved budget.
Build dashboards for the finance committee and the board from the same forecast, and share them with exactly the people who should see them.
Each department gets its own budget pack. Budget holders add what they expect to spend or receive, line by line, and submit it. Finance reviews, returns or approves each pack, and the forecast reads every figure the moment it is typed.
Budget pack. Science's lines for next year, each with its coding, when it counts in the I&E, when it is paid and its VAT.
Every line sits on a nominal and analysis code from your own chart, so the budget lands where the actuals will.
A recognition profile says when a line reaches the I&E. A cash profile says when it is invoiced and paid.
Lines are entered net of VAT with a VAT code. Zeffer works out the VAT and when it is settled.
Holders see what was spent on each coding last year while they plan the next.
Charge a share of a line to other schools, and each receiving school sees it in its own pack.
Draft, released, submitted, approved: finance sees where every pack stands, with one deadline for the year.
Reports come from the same records the safeguarding team works in, so the numbers always agree. Produce the termly governor report, an inspection summary or a trust-wide view in minutes.
Governor report. Concerns this term by category and school, with referrals and outcomes and no student names, ready for the safeguarding governor.
With filters for SEND, looked-after children and disadvantaged students.
Compare schools across the trust without showing individual students.
Any report as a spreadsheet or PDF, with a record of who downloaded it.
Termly governor reports by category, year group, school and outcome.
An inspection summary for Ofsted, ISI or Estyn, as at any date.
Concerns about adults are kept apart from student records, with their own access. Low-level concerns, allegations and self-referrals each follow the route KCSIE sets out.
